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Distributing and Sharing Prompts

The real business value of prompts emerges when you share them across your organization. If someone has figured out the perfect way to get AI to perform a valuable business task, that knowledge should be available to everyone who could benefit from it.

Sharing Prompts with Your Team​

Aisle provides granular control over who can access and modify your prompts. You can set organization-wide defaults and then override them for specific individuals.

Permission Levels​

  • Private prompts are only visible to you, which is useful while you're still developing and testing.
  • View access lets others use your prompt but not modify it. This is ideal for standardized business processes where consistency is important.
  • Edit access allows others to improve your prompt. This enables collaborative development of your organization's AI capabilities.
  • Chat Access determines whether the prompt appears in someone's chat interface, making it easily discoverable and usable.

Prompt Example

Strategic Sharing​

The most effective approach is usually to start private while you develop and test your prompt, share with a small group for feedback and refinement and make it available organization-wide once it's proven valuable.

For critical business processes, you might then lock the prompt to view-only access to prevent accidental changes while still allowing widespread use.

Deploying Prompts as API Endpoints​

Any prompt you create can become an API endpoint that your developers can integrate into applications. This creates something most organizations struggle to achieve: a single source of truth for AI across your entire company.

In your prompt's settings, you can enable API access. This requires an access key from your administrator and generates a URL that developers can call from any application.

The Business Impact​

This integration capability solves a common organizational problem. Typically, your business users develop AI workflows in one set of tools, while your developers implement AI features in applications using completely different tools and prompts. Improvements in one area don't benefit the other, and you end up with duplicate effort and inconsistent results. With Aisle's API deployment, your business users can develop and refine prompts through the chat interface, and those exact same prompts immediately become available to your developers for application integration.

Benefits of Organizational Prompt Sharing​

When you successfully distribute prompts across your organization, you unlock several key benefits:

Consistency Across Teams​

When your team uses the same prompt, everyone gets the same quality of AI response. No more variation based on how well someone can write AI instructions.

Knowledge Multiplication​

Your best AI interactions become instantly available to your entire team. The sales manager who figured out the perfect way to summarize call notes can share that capability with the whole sales team.

Scalable AI Adoption​

As you discover AI workflows that drive real business value, prompts let you standardize and distribute those workflows across your organization without requiring everyone to become an AI expert.